For Internal Purchases

Physics / Stores Form
Chemistry / Stores Form

Submit all forms to a procurement team member in the business office.

For Purchases Over $25,000

A purchase order will need to go through the UMD Procurement Office and is subject to the bidding process. Please keep this in mind when planning time frames for significant purchases.

If you feel the vendor you have selected meets the requirements for a sole-source justification, please complete the Sole Source Request Form and submit it along with the quotation and the purchase request. Please allow ample time for processing.

Procurement of single/sole source items/services exceeding $100,000 typically takes a minimum of 2-3 months to process, starting from the time a complete package including an approved purchase requisition and single/sole source justification documentation is received by Procurement.

For Purchases Under $25,000

If you do not have an account in our procurement system please chat with us by selecting the blue chat icon below.

Visit our procurement page and login.
Click the yellow + NEW REQUEST button on the top lefthand side of the Dashboard.
In the dropdown click on ORDER.
Under DEPARTMENT you should see your advisor or team name. If it is incorrect, or you wish to make a procurement request under a different advisor or team, you can change it using the dropdown.
Click on + ADD NEW ITEM under the Order Items List section of the page.
When the ADD NEW ITEM modal appears you have a two options:

Paste the URL (web address) of the item you wish to procure in the PRODUCT NAME box and the system will auto-populate the information.
Or you can fill everything out manually.

Under ACCOUNT CODE you will need to select the account this request will be charged to.
For PREFERRED VENDOR type the first few letters to search of the one you wish to use. If it is not listed, click on OTHER at the bottom of the dropdown.
Under PROJECT/UNIT type in the given code, if you don't know it or don't have one type in N/A.

If the requested item is online, please paste the URL (web address) in the Comments field
If the requested item is >= $500, please attach a quote by clicking on UPLOAD at the bottom of the page
After you have filled out and reviewed the information click on ADD ORDER ITEM

If the department you are submitting the request to has multiple approvers be sure to select the proper NEXT APPROVER on the CREATE ORDER REQUEST page
You can add multiple requests from multiple vendors to one procurement request. Once you have added all your requested items click on SUBMIT REQUEST

Vendors

If the vendor doesn’t take credit cards, we will have to process the request through Accounts Payable. This adds time to the processing of your request.
The University supports the State of Maryland and the Federal Minority and Small Disadvantaged Programs. To this end, you are encouraged to utilize these vendors when making your purchasing decisions.

Inventory

Be aware that due to State rules anything valued at $1000 or more, or in a particular category, must be tagged with a University barcode and be placed in the campus Inventory system. This is a State mandated requirement, not an ME requirement.
You will also need to complete a form if the equipment is to be taken off-campus, i.e. using a laptop – the procurement team will provide the form for you to sign when you pick up the item(s).

Updated on: 03/23/2022